Location
Coalville
Position
Workplace
Advertising Salary:
Up to £35,000
Closing Date
04 Mar 2026

About The Role

Motability Operations are currently recruiting for a Workplace Coordinator to join our team in Coalville on a full-time, permanent basis. As a Workplace Coordinator, you will play a key role in supporting the day-to-day operations of our 22-acre vehicle reconditioning centre in Coalville, ensuring the smooth delivery of both hard and soft services. Acting as an ambassador for our mission and values, you will be multi-functional across all areas, coordinating maintenance, repairs, supplier activities, and workplace services to maintain a safe, compliant, and high-performing environment.

Working closely with the Workplace Manager, colleagues, contractors, and suppliers, you will monitor and maintain service standards across Security, Cleaning, Catering, Mechanical & Electrical (M&E), landscaping, and other service partners. This includes ensuring SLAs and KPIs are met, risk assessments and method statements are reviewed, permits to work (including hot works) are properly issued and adhered to, and all activities comply with relevant regulations and safety standards.

Leveraging systems such as Integrated Workplace and Facilities Management Software (IWFMS) and Building Management Systems (BMS), you will coordinate planned maintenance, conduct safety audits, support space utilisation, and oversee supplier performance. The role is varied and fast-paced, requiring you to manage multiple tasks simultaneously while engaging effectively with a wide range of internal and external stakeholders to deliver a safe, functional, and productive workplace for colleagues and visitors.
 
Please note, due to the nature of this role we would require you on-site in Coalville 5-days per week.

About You

This is an exciting opportunity to support our recently refurbished, state-of-the-art vehicle reconditioning centre in Coalville — a workplace to be proud of. As part of a highly effective Workplace team, you will be passionate about delivering a world-class service and providing exceptional customer support.

You are an enthusiastic, confident, and approachable individual who thrives in a collaborative environment. A strong team player, you bring energy, initiative, and a commitment to learning while actively contributing to departmental activities and achieving SLAs and KPIs. With a keen eye for detail and broad experience in workplace and facilities management, you take pride in maintaining high standards across all services.
 
You will have a solid working knowledge of facilities management, supplier coordination, and health & safety compliance, with a proactive focus on sustainability and forward maintenance planning. Confident in coordinating reactive maintenance and small project works, you ensure services are delivered efficiently and effectively.

Organised and methodical in your approach, you are comfortable working under pressure, managing multiple priorities, and solving problems logically while maintaining attention to detail. You take ownership of issues, strive for continuous improvement, and manage your time effectively to maximise productivity without compromising quality. Whether working collaboratively or on your own initiative, you communicate clearly and transparently, adapting to the evolving needs of the business with a flexible, hands-on approach.
 
Minimum criteria:
  •  Experience of contract management across TFM.
  •  IOSH Managing Safely
  •  Good awareness of Health, Safety and Environmental requirements.
  •  Understanding of technical services and premises management.
  •  Excellent written and oral communication with people at all levels.
  •  Accuracy skills and attention to detail
  •  Use of Microsoft Office programs; Outlook, Word, Excel and PowerPoint.
  •  Experience of working with contractors and suppliers and monitoring of their service standards.
  •  Experience of working to Service Level Agreements and Key Performance Indicators. 
  •  Working with EHS Management Systems
  •  Knowledge in the use of Workplace Management systems including Building Management System and Integrated Workplace Management Systems (CAFM).

About The Company

Motability Operations is a unique organisation, virtually one of a kind. We combine a strong sense of purpose with a real commercial edge to ensure we provide the best possible worry-free mobility solutions to over 800,000 customers and their families across the UK. Customers exchange their higher rate mobility allowance to lease a range of affordable vehicles (cars, wheelchair accessible vehicles, scooters, and powered wheelchairs) with insurance, maintenance and breakdown assistance included. We are the largest car fleet operator in the UK (purchasing around 10% of all the new cars sold in the UK) and work with a network of around 5,000 car dealers and all the major manufacturers. We pride ourselves on delivering outstanding customer service, achieving an independently verified customer satisfaction rating of 9.8 out of 10.

Our values are at the heart of everything we do. They represent ambition, and we look for our people to live and breathe them every day:

  • We find solutions
  • We drive change
  • We care

We operate hybrid working across the organisation where we split our time between working on-site at our offices, and at home, remotely within the UK. We believe hybrid working achieves a good work/life balance for our colleagues, allowing us to connect with each other, collaborate on important work, and perform together to deliver for our customers.  It allows us to have the flexibility to work remotely up to 2-days per week whilst also using the great office spaces we have available.

As a Motability Operations team member, you can expect:

  • An annual discretionary bonus
  • 15% non-contributory pension (9% non-contributory pension during probation period)
  • Life assurance at 4 times your basic salary to give you peace of mind that your loved ones will receive some financial help
  • Employee Discount Scheme with a huge number of retailers and an app to save on the go
  • Discounted Electric/Hybrid Car Salary Sacrifice Scheme
  • Access to the Cycle to Work Scheme (we have showers, changing rooms and secure bike sheds on site)

As well as financial benefits, our staff's health and well-being are very important to us, so we also offer:

  • 28 days annual leave with option to purchase and sell days
  • Funded Private Medical Insurance cover
  • Critical illness insurance
  • Free access to healthcare apps, such as Peppy, Unmind, Aviva Digital GP
  • Funded health screening for over 50s
  • 1 day per year to volunteer – Staff can support a local charity or do a sponsored event whilst being paid for it
  • Access to our fully accessible company allotment – Where we grow our own produce for local charitable organisations
  • Access to Prayer room and quiet spaces whilst working in the office

We also understand that not everyone is the same so offer several voluntary benefits that you can select outside the core package, these include;

  • Dental Insurance
  • Health and cancer screenings for you and your partner 
  • Discounted gym memberships
  • Charitable giving

At Motability Operations, we believe in building a diverse workforce, where our people are empowered to attend work as their true selves, and we encourage people from all backgrounds to apply.  We want to sustain a culture that nurtures, where employees are free to flourish and where they’re rewarded equally, regardless of race, nationality or ethnic origin, sexual orientation, age, disability, or gender.

We pride ourselves on being an inclusive employer and as such, all our offices provide first rate disability access. With our hybrid working environment, we do our best to accommodate part-time and flexible working requests where possible, building on our culture of trust, empowerment, and flexibility.

Please note, Motability Operations reserves the right to bring forward the closing date of any of its job vacancies if we receive a suitable number of quality applications from which to make a shortlist. Therefore, we recommend that you apply as soon as possible rather than wait until the published closing date. 

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